Competition Rules

ENTRY RULES - REVISED MAY 2016
Entries	Assessment of images is open to financial members only. Entries may be in the form of monochrome or colour prints/digital images.
Type of image	PRINT or DIGITAL
Rules of entry for images	1.	These must be photographed by the member.
	2.	Images that have been digitally altered are acceptable for the Club Competition but all the material used must be from photographs taken by the member.
	3.	Copies of other people’s works will not be eligible
	4.	No image that has obtained an award in ordinary monthly competitions may be entered again in monthly competitions but may be entered in annual competitions or salons. However, any image may be re-entered in accordance with suggestions of the judge or where in the opinion of the exhibitor such reprinting or remounting and digital adjustment presents a much improved or different exhibit, provided that a period of six months shall have elapsed between the original showing and re-submission.
	5.	A judge assessing images in a club competition may decide not to give an award to an image and choose to pass the image in. This may be done with or without critique or comment by the judge. An Image that has been “Passed in” in a club competition may be re-submitted for assessment into the next, or any subsequent, club competition either in its original or reworked format. Once it has received an award Rule 4 applies.
	6.	In all matters, pertaining to the Club’s competitions, the Assessment Committee of the Hibiscus Photographic Club will be the final authority
	7.	Ownership and use of Images The author will retain ownership of all images submitted to the club. Permission will be sought to use any images in advertising or interclub events. Entry into the competition automatically grants the club permission to display low-resolution copies of the work in this website and the Club’s newsletter.
Maximum number of entries	You may enter a maximum of 2 images per month, being any combination of print, digital, ’set subject’ or ‘open’ images

PRINTS
Size	May be of any size up to 507mm (20in) by 405mm (16in) including mount and mat. Prints need to be mounted at least sufficiently to self support being stood vertically.
Frame	Prints may be framed but without glass
Mount	Mount on backing board made of cardboard or 3mm foam core. The surrounding matt improves the presentation
Printing	Trade or home printed
Labelling	The back of the print must be clearly labelled with the member’s name and grade, whether open or set subject, the title and the Print Registration Number which will be communicated by email before club night.
Entry	Must be registered via the club web site not later than midnight on the Sunday preceding the competition, and placed on the display stand by 7pm on Club night.

DIGITAL IMAGES
File type	Images must be saved in jpeg format (.jpg)
File name	Must be registered and uploaded via the club web site not later than midnight on the Sunday preceding the competition.
Image size Note new size	Landscape format Images will be projected at a maximum dimension of 1620 horizontal pixels by 1080 vertical pixels. Smaller pixel sizes will not be upsampled, but displayed as presented. Jpeg files of this maximum size may be safely saved at maximum quality. Portrait format Images will be projected at a maximum dimension of 1080 vertical pixels.
Entry by web site only	Entries are no longer accepted via e-mail.

AWARDS AND GRADES The images are assessed by the judge and points are awarded as shown
	Acceptance 1 Point Highly commended 3 Points Honours 5 Points An extra point will be awarded for 'Set Subject' entries
Winning images	One print and one digital image will be chosen by the judge as the best images of the competition and certificates will be awarded.
Members’ grades	New members are assigned grade C with the exception of the following: Members transferring from another club or overseas club with evidence of letters of photographic competence beyond grade A from a parent body such as PSNZ (or from overseas) e.g LSPNZ upwards will be assigned A grade Members transferring from another club in New Zealand will be assigned A or B grade at HCPC on production of a letter from their previous club verifying their competence at that grade. Alternatively a portfolio of 10 images may be submitted for grading should the member be unable to obtain proof of their competence above C grade.
Upgrading of members	Members will be automatically upgraded when they qualify for the next grade. Grade B requires 25 points and 3 honours at grade C Grade A requires 80 points and 8 honours at grade B Grade A Silver – a further 15 honours (at least 3 must be for prints) Grade A Gold – a further 25 honours at silver grade (at least 5 must be for prints)
Miscellaneous Rules	Members may not advertise private Business Ventures in the Newsletter or the website.

ENTRY RULES - REVISED MAY 2016